By-Laws

Peninsula Lacrosse Association Incorporated under the Society Act
of the Province of British Columbia January 25, 1996
BY-LAWS:
Changed: 21 October 2004 to clean up typographical and grammatical errors.
By-Law 1:	MEMBERSHIP
	The following shall be eligible to be members of the Society:
(a)	Any person who is interested in the general work of the Association except those persons holding membership in another Lacrosse Association.
(b)	Members shall be parents or guardians of registered players in the Association, admitted by the due registration process, or appointed by the Executive to recognized positions. All others shall be associate members with no voting privileges.
(c)	Every member shall be obliged to support the Constitution of the Society and comply with the By-Laws of the Association.
(d)	Members not complying with the Constitution of the Society and By-Laws of the Association, will cease to be in good standing and reviewed by the Executive.
By-Law 2:	CESSATION OF MEMBERSHIP
	A person shall cease to be a member of the Society upon written or e-mailed submission of resignation to the Secretary or by expulsion by a majority vote of the members at the Annual General Meeting or Special Meeting of the Society.
By-Law 3:	MEETINGS
(a)	The Annual General Meeting of the Society shall be held during the month of October, with at least fourteen days notice in writing given to all members. Changed: 7 December 1998 to "October" (from "June")
(b)	Special Meetings of the Society may be called by the President at any time during the year, or by a majority vote of the Executive members at a scheduled Executive Meeting, with at least fourteen days notice in writing given to all members.
(c)	Executive Meetings may be held monthly as required with all Executive members given at least two days notice by phone or e-mail.
(d)	Quorums: Quorums at the Annual General Meeting or Special Meeting of the Society shall be twelve members. A quorum at all Executive Meetings shall be 50% of the Executive members of the Society.
(e)	Voting - every member present at the Annual General Meeting or Special Meeting of the Society shall be entitled to one vote on each resolution.
By-Law 4:	GENERAL EXECUTIVE OF THE SOCIETY
(a)	The General Executive of the Society shall consist of the following: President and Director 1st Vice-President and Director 2nd Vice-President and Director Secretary and Director Treasurer and Director Registrar and Director Eleven Directors at Large All of whom shall be elected at the Annual General Meeting of the society. The immediate Past President shall automatically be a member of the General Executive. Changed: 18 December 2000 to add 2nd Vice-President and increase Directors at Large to Eleven (from Eight).
(b)	Election The elected officers and directors of the Society shall be elected each year at the Annual General Meeting of the Society except the President, who shall be elected for a two year term of office and may only be elected to two consecutive terms of office. At least one month prior to the Annual General Meeting, the President shall appoint a Nominating Committee consisting of two elected executive members and two appointed members who shall elect their own chairperson. It will be the responsibility of this committee to prepare a list of nominations for each executive office. Further nominations may be made from the floor at the Annual General Meeting, but such nominee must be present or must have previously signified in writing or e-mail his/her intention to stand for the office being nominated. The Chairperson of the Nominating Committee shall conduct the Election of the officers and appoint two member from the floor to act as scrutineers. Election shall be by written ballot if there are two or more nominations for any one office or more than eleven members nominated for the directors at large. The person nominated singly for an office shall be declared elected by acclamation and the person receiving the majority of ballots cast in any necessary vote shall be declared elected.
By-Law 5:	DUTIES OF THE GENERAL EXECUTIVE
(a)	The Past President shall attend all meetings and act as an advisor to the Executive of the Society.
(b)	The President shall preside at all meetings of the Society and supervise the operstion of the Society. The President shall have the power to replace an elected or appointed member of the Executive who resigns or is not fulfilling the duties assigned, subject to the approval of the appointment of a replacement member by the General Executive. The member shall be ex-officio of all Committees.
(c)	The 1st Vice-President shall fulfill the duties of the President in the absence of the President. In the event the President resigns, the 1st Vice-President shall fill that office for the remainder of the unexpired term of office. The 1st Vice-President shall be one of the Association representatives to the Vancouver Island Minor Lacrosse Commission.
(d)	The Secretary shall keep an accurate record of the minutes of all meetings of the Association, conduct and record all correspondence of the Association, and notify all members of the Association and/or the Executive Members of each Annual General, Special or Executive Meeting, pursuant to By-Law 3. The Secretary shall turn all files, correspondence and documents pertaining to the Association to the succeeding Secretary.
(e)	The Treasurer shall be responsible for maintaining an accurate and proper set of accounting records of the financial affairs of the Association, complete with supporting documents. The Treasurer shall receive all monies and ensure that they are properly deposited with the Association bank. The Treasurer shall be responsible for payment of all accounts of the Association approved by the Executive, and make a financial report at each Executive Meeting, and present the Annual financial report to the Annual General Meeting of the Association. The Treasurer shall turn over all books of accounts, vouchers and other supporting records to the suceeding Treasurer.
(f)	The Registrar shall be responsible for obtaining all registration forms and fees, maintaining an accurate player file and filing all team registrations with the British Columbia Lacrosse Association.
(g)	Directors. The eleven elected Directors at Large shall serve on such committees as they may be appointed by the President, and the President shall appoint each Director to fulfill one of the following specific positions: Promotion and Publicity Equipment Manager Sponsorships Head Referee Head Coach Box Allocator Booster/Fundraising Free Directors (four)
(h)	Removal of Directors from Office. A member shall cease to be a Director upon resignation or by expulsion by a majority vote of the Executive.
(i)	No voting member of the Executive or Board of Directors receive remuneration or other financial benefits for their services to the organization, regardless of the type of service performed. Changed: 11 March 2000 to reflect the new guidelines of the BC Gaming Commission
By-Law 6:	ASSOCIATION COLORS
	The uniform colors of the Association shall be a combination of black, white and silver jerseys and black shorts.
By-Law 7:	ASSOCIATION FUNDS
	All Association funds shall be deposited in a Chartered Bank or Credit Union, selected by the Executive. A current account shall be used for the normal operating expenses of the Association from which all expenditures shall be approved by the Executive. Cash not immediately required for normal operating expenditures may be invested in Bank savings deposits, short-term deposit receipts or Government Bonds which are not subject to market fluctuation. Expenditures of up to $100 shall be permitted by Executive members with approval of the President or 1st Vice-President. The signing authority for all financial transactions shall be the Treasurer plus any one of two other General Executive members as the Executive shall determine each year. Changed: 21 October 2004 to remove automatic signing authority from the President and 1st Vice-President.
By-Law 8:	BORROWING POWERS
	The Association shall have no borrowing power.
By-Law 9:	AUDITING ACCOUNTS
	On or before September 1 of each year, the Executive may appoint a qualified Accountant to audit the financial accounts of the Association, review all accounting procedures and prepare an annual operational statement and balance sheet for presentation at the Annual General Meeting of the Association.
By-Law 10:	FISCAL YEAR
	The fiscal year of the Association shall be September 1 of every year to August 31 of the next year.
By-Law 11:	PLAYER REGISTARTION FEES
	The Executive each year shall set registration fees for all players.
By-Law 12:	SEAL
	The corporation Seal of the Association shall be a circular disc inscribed therein with the words Peninsula Lacrosse Association. The Seal shall not be affixed to any instrument or document of any description except by resolution of the Executive and in the presence of the President, 1st Vice-President and Treasurer or any two of them who shall testify by their signatures that the Seal was duly affixed in their presence.
By-Law 13:	ALTERATION OF THE BY-LAWS
	The By-Laws of the Association shall not be altered except by special resolution. Special resolution shall mean a resolution passed by a 75% majority of such members entitled to vote who are present at the Annual General Meeting or Special Meeting of which notice specifying the intention of proposing the resolution as a special resolution has been duly given.
By-Law 14:	BOOKS OF THE ASSOCIATION
	The books and records of the Association may be inspected by a member of the Association at the Annual General Meeting.
By-Law 15:	OFFICE BOOKS AND RECORD OF THE ASSOCIATION
	The office of the Association shall be at such place in the Province of British Columbia as the Executive shall determine. The books of account and records shall be kept at such place in Greater Victoria or Saanich Peninsula as the Executive may determine and shall be open to inspection by the Executive members at any time.
By-Law 16:	DUTIES AND POWERS OF THE DIRECTORS AT LARGE
	The duties of the positions are: Promotion and Publicity - This Director shall be responsible for the Publicity of all Association events, Tournaments, Statistics, through all news media. Equipment Manager - This Director shall be responsible for the purchase of all equipment as directed by the General Executive, arrange for maintenance, repair, storage, and marking of all Association's equipment. The Director shall also be responsible for the sale of all equipment obtained for re-sale to members. The Director shall keep an accurate record of all equipment owned by the Association and furnish an Annual report of same and make reports to the General Executive at all meetings. Sponsorships - This Director shal be responsible for coordinating Sponsorship for the teams of the Association. Head Referee - This Director shall be responsible for the recruiting and training of all referees used in games played by Association teams, and shall be the liason officer between our Association referees and the head referee of the Vancouver Island Minor Lacrosse Commission. Head Coach - This Director will maintain a high standard of coaching ability in all divisions. The Director is to institute and supervise a training schedule for coaches and players in all divisions. The Director is to plan a training program to institute certain accepted patterns of offensive and defensive play for all practice sessions and perform any other duties as agreed upon by the Executive. Box Allocator - This Director shall be responsible for the operation of the lacrosse box. The Director shall allocate all practice times and times for unscheduled games being played. Booster/Fundraising - This Director shall be responsible for all fund raising. Free Directors (four) - These Directors shall assist the Executive in carrying out their functions. The President may appoint these Directors to any committee to be struck.
By-Law 17:	COMMITTEES
	The Executive shall establish Committees for special purposes as required. Changed: 21 October 2004 to remove all standing committees. Any decisions by the Committees may be appealed to the Executive and further to the General Membership.